Financial Aid Forms
Tuition, Fees & Net Price Calculator
Eastern is currently the most affordable Community and Technical College within the state of West Virginia. Tuition is only $3,768 (plus books, fees, and supplies) to attend full-time for the year.
To calculate the total estimated cost of attending Eastern, and in line with the Higher Education Opportunity Act of 2008, the U.S. Department of Education offers all current and prospective students and their families a Net Price Calculator (NPC).
Financial Aid Basics
- Financial Aid awards will occur once all requested documents are submitted.
- Disbursement of funds will occur once the Financial Aid Office has determined eligibility and authorized the Cashier's Office to apply payments to student accounts.
- Financial aid funds will be awarded the third week of classes after the add/drop period for the semester ends.
- Awards will occur each week thereafter.
- Money owed to Eastern for tuition, books and fees, will be deducted from financial aid award and the remaining amount will be refunded to the student.
- Refund checks will be mailed to the mailing address on file within 14 business days.
Please check your student account (MyEastern) to view your financial aid status.
If you have questions, you may check your student account or contact Cashier’s Office (ext. 9250) or Financial Aid Office at 304-434-8000 (ext. 9256).
After the financial aid director determines a student’s eligibility for financial aid these steps are followed:
- When the financial aid director reviews applications, the student is notified of an offer of award and any verification requirements (verification documents must be submitted within 30 days).
- An award notification is emailed so the student can check their student account for all financial aid awards.
- Students who can’t accept or want more loans than are offered should contact the financial aid office.
- Students are notified of payment procedures.
- All Financial Aid refund checks will be mailed to the current student address on file.
Who Qualifies for Financial Aid?
Even with Eastern's low tuition, qualifying for some type of financial aid to assist with college costs is easier than ever before. Whether it be a grant, a student loan, or scholarship, funds are available through federal, state and private sources. wishing to renew their funds beyond the first semester must maintain Standards of Progress Guidelines.
What Can Financial Aid Pay for?
Based on an individual's aid, the following items can be all or partially covered:
- Tuition and Fees
- Transportation Costs (i.e. gas, car repairs)
- Daycare expenses
- Living Expenses
- Disability Expenses
What Types of Aid do Eastern Students Qualify for?
Students at Eastern regularly qualify for the following kinds of aid (open the links below for information on types of aid, procedures and criteria for selecting award recipients and amounts, and for required forms):
- Federal Work-Study (FWS) is a financial aid program that allows a student to work on-campus or with approved off-campus community service employers to earn money to pay for college expenses. FWS is not a grant (you must work to earn it), and it is not a loan (you do not have to repay it). Being awarded FWS with financial aid can help you become eligible for part-time jobs, both on-and off-campus, that you may not have otherwise been eligible for. The FWS program encourages employment in community service and in fields related to your major of study. For more information, please contact Monica Wilson.
- Veterans Benefits (including National Guard)
- Vocational Rehabilitation Services Benefits
- Workforce Investment Board Program
The West Virginia Invests Grant may pay tuition and fees for qualifying West Virginia Residents. WV Invests Grant is a "last-dollar award". The last dollar means that the Grant may pay tuition and fees not covered by federal grants or other state grant and scholarship programs.
Must I be a Full-Time Student for Aid?
No. Most funds require at least six credit hours of classes a semester to get financial aid. Federal Pell Grants may be available for as little as one class.
How to Apply for Financial Aid
To apply for financial aid simply:
1. Visit the website of the College Foundation of West Virginia and complete the online application for the PROMISE scholarship. (To apply for the WV Higher Education Grant, follow the instructions below.)
2. All financial aid applicants must complete a FAFSA form (Free Application for Federal Student Aid). The college code to use on the FAFSA is 041190 (Eastern).
3. Submit your FAFSA via the web at https://studentaid.gov/h/apply-for-aid/fafsa. Complete a one page Eastern Financial Aid Application.
4. Receive an award notification which can be found on your student account for each semester,
5. REGISTER FOR CLASSES.
6. To receive your funds make sure your file is complete.
7. Funds will be applied to your tuition account at the end of the second week of classes each semester.
8. Students receiving aid in excess of tuition and fees will receive a check in the mail.
If you have previously attended any college or university, you MUST contact those schools and request an official academic transcript.
FAFSA applicants are selected for verification by the US Department of Education. Additionally, if the Financial Aid Office identifies incomplete or inconsistent information, we are required by federal regulations to collect additional documentation.
In the verification process, we will request supporting documents to verify the information submitted on your FAFSA. If you are selected for verification, you may be asked to supply one or more of the following documents (do not turn these in unless you are asked to):
- Verification Worksheet
- Parent’s IRS Tax Return Transcript*
- Student’s IRS Tax Return Transcript*
- Verification of Selective Service Registration
- All young men between the ages of 18 and 25 must be registered with Selective Service in order to be eligible to receive Federal Financial Aid. Contact the Selective Service at 1.847.688.6888 or online at www.sss.gov
- Identity/Statement of Educational Purpose
- High School Completion Status
- Other documents, as requested, to verify items reported on the FAFSA
Documentation may be mailed to:
Eastern West Virginia Community & Technical College
Attn: Financial Aid
316 Eastern Drive
Moorefield, WV 26836
Documentation may be scanned and emailed to Eastern's Financial Aid Office by email: firstname.lastname@example.org.
Documentation may be faxed to:
- Attn: Financial Aid at Fax #: 304-434-7004
Verification Documents must be received by the following dates:
|For Fall Awards:||July 1st|
|For Spring Awards:||December 1st|
For Summer Awards:
Students who do not meet the deadline dates should expect to pay for all expenses (tuition, fees, books) from their own resources.
The final deadline for submittal of all verification documents is 30 days prior to the end of the academic year/period you are enrolled. This designated deadline allows the Financial Aid Office to process and authorize disbursements within the timeframe permitted under regulations set forth for administering the federal and state financial aid programs. Failure to provide the requested documentation within this timeframe will result in cancellation of your financial aid offers.
The deadline for students to submit documentation may be extended up to 60 days after the student’s last day of enrollment during the academic year/period on a case-by-case basis and will be processed to the extent that is administratively possible.
Your responsibilities are to:
- Promptly submit all documents requested.
- Ensure that all documents are signed and completed and include your name and Eastern Student ID number.
Keep copies of all information used to file the FAFSA and of documents submitted to the Financial Aid Office
All young men between the ages of 18 and 25 must be registered with Selective Service in order to be eligible to receive Federal Financial Aid.
Contact the Selective Service at 1-847-688-6888 or online at www.sss.gov
If a student believes they have unusual circumstances that may justify an adjustment to their financial aid eligibility, they should contact the Financial Aid Office. Two types of requests that may warrant a change to a student’s financial aid file are described below.
Special Circumstance Request
May be used when a family's financial circumstances have changed due to the death of a parent, divorce, separation, or loss of employment.
Circumstances may include:
- A 30% reduction in income due to changes in employment from last year to this year
- Excessive medical expenses not covered by insurance
- Change in marital status due to divorce or separation
- Death of a primary wage earner
- Unusual debts (other than discretionary purchases)
- Private school tuition expenses for elementary or secondary education
You may be asked to provide:
- Base year income information, tax return transcript for most recent year, layoff or termination notice, projected income information for the current year, Verification Worksheet, and other income information in support of your request
- Copies of medical bills and evidence that payment arrangements have been made
- Copies of divorce decrees, W-2's or other income information as required
- Death certificate of the primary wage earner and W-2's or other income information as required
- The Special Circumstances Form
Dependency Override Request
Below are the dependency questions from the FAFSA. Answering “Yes” to any one of the following will result in a student being considered an independent student for federal student aid programs and the student will not need to contact the Financial Aid Office to make a request for a dependency override:
- Were you born before Jan. 1, 1996?
- As of today, are you married?
- At the beginning of the 2019–20 school year, will you be working on a master’s or doctorate program?
- Are you currently serving on active duty in the U.S. armed forces for purposes other than training?
- Are you a veteran of the U.S. armed forces?
- Do you have children who will receive more than half of their support from you?
- Do you have dependents (other than your children or spouse) who live with you and who receive more than half of their support from you?
- At any time since you turned age 13, were both your parents deceased, were you in foster care, or were you a dependent or ward of the court?
- Has it been determined by a court in your state of legal residence that you are an emancipated minor or that you are in a legal guardianship?
- At any time on or after July 1, 2016, were you determined to be an unaccompanied youth who was homeless or were self-supporting and at risk of being homeless, as determined by (a) your high school or district homeless liaison, (b) the director of an emergency shelter or transitional housing program funded by the U.S. Department of Housing and Urban Development, or (c) the director of a runaway or homeless youth basic center or transitional living program?
Dependency Override Request: Alternative Procedure
Students who do not meet the criteria of an Independent Student by answering “Yes” to one of the dependency questions above may make a request for a dependency override by contacting the Financial Aid Office. The U.S. Department of Education feels that students under 24 years of age should be assisted by their parents in educational expenses. You cannot live with your parents and request a dependency override. The unwillingness of the family to pay or provide information is NOT a valid reason for requesting a dependency override. In ALL cases independence must have occurred out of necessity rather than choice. Examples of such situations are abandonment, parental drug abuse, parental mental incapacity, physical or emotional abuse, parental incarceration, or severe estrangement. The Financial Aid Office will review your documents and notify you by letter of the decision. You will be asked to provide ALL the following:
- Dependency Override Form (a meeting with financial aid staff is required to obtain the form)
- A letter, on letterhead, from clergy, social worker or a counselor indicating why there is an estrangement from parents
- A letter of explanation of the situation from the student and others familiar with the family circumstances income information.
- Verification Worksheet
- Tax Return Transcript
- Addition Income and Expense Information including a copy of a current lease, utilities, etc., in student's name, and other pertinent income information
Where Can I Get Help?
For assistance in filling out forms, checking your forms before they are mailed, understanding your Award Notification or Revised Award Notification, or completing a scholarship application, contact Eastern's Financial Aid Office.
Check Your Financial Aid Status
To check the status of your Financial Aid Award, follow the steps described below:
- Log on to MyEastern
- Type in your User Name, which is the first part of your student email address (everything before the @ symbol)
- Type in your password (the same password you use for other Eastern services. New students should use ADSS first to set up a password).
- Click on "Student and Financial Aid Info"
- Click on "Student Records"
- Click on "Account Summary"
You May Need To Know
- Any adjustment to your class schedule (adding, dropping, withdrawal from any or all classes) will affect your financial aid
- A complete Financial Aid file is necessary to hold your class registration
- Financial Aid Standards of Progress must be maintained to continue to receive financial aid. (See standards printed on the Eastern Financial Aid application.)
- Financial Aid students who totally withdraw will have their aid adjusted according to the Federal Return of Title IV Funds Policy.
- EdFinancial: Ensure successful, comfortable Federal student loan repayment with free assistance on your obligations
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