Consumer Information

Notice of Availability of Institutional and Financial Aid Information 

Available at  https://www.easternwv.edu/financial-aid. Types of financial assistance available at Eastern WV Community and Technical College can be found at https://www.easternwv.edu/financial-aid#types. 

Contact Information for Assistance in Obtaining Institutional or Financial Aid Information: 

Eastern West Virginia Community and Technical College  

316 Eastern Drive  

Moorefield, WV 26836  

Ciara Smith or Edward Cole, Jr. at 304-434-8000 or email: finaid@easternwv.edu  

Trina Branson at 304-434-8000 or email: trina.branson@easternwv.edu 

General Institutional Information 

Admission/Readmission 

Information about admission and readmission can be found online at  https://www.easternwv.edu/get-started/apply-now and in the College Catalog on pages 10-16 available at Catalog 2024-2025.pdf (easternwv.edu) 

Credit Hours 

The unit by which Eastern measures its coursework is called a credit hour. The College assigns one credit hour to a class that meets the equivalent of one class hour per week during the semester. Courses offered during a term are assigned a credit value related to the number of class- hours involved in the course, typically from one to four credits. Some courses require time for laboratory work in addition to the time required for lectures. In general, laboratory sessions meet for two contact hours each week of the term for each credit hour awarded. Students should expect to spend at least two or more hours per week on out-of-class coursework for each credit hour. 

Information regarding credit hours can be found at College Catalog 2024-2025 (easternwv.edu) starting on page 29.  

Academic Programs 

Information about our academic programs, including online programs, can be found on our website at Programs - Eastern West Virginia Community and Technical College (easternwv.edu) and in the college catalog on pages 49-111 at Catalog 2024-2025.pdf (easternwv.edu) 

SARA (Out-of-State Online Students) 

Eastern WV Community and Technical College (EWVCTC) is a member of the State Authorization Reciprocal Agreement (https://nc-sara.org/directory) (SARA) and can deliver distance education to students in any SARA member state, but may not be authorized to deliver education, or educational components, in some non-member states. SARA is a voluntary agreement among member states, districts, and territories that establishes national standards for distance education courses. The initiative is intended to provide additional assistance to students who take online courses offered by postsecondary institutions based in other states. For more information, visit the Student Complaints page to see how the initiative provides guidance for these students who wish to file formal complaints regarding their distance learning experience at Eastern. 

Distance (Online) Education 

Information about our online courses can be found at https://www.easternwv.edu/academics/distance-learning and in the student handbook on pages 18-23 New Student Handbook 2024-2025 (easternwv.edu) 

Transfer of Credit Policies and Articulation Agreements 

Information for transfer students is available on our website at Transfer Opportunities - Eastern West Virginia Community and Technical College (easternwv.edu) and in the college catalog on page 13 at Catalog 2024-2025 (easternwv.edu). 

Educational Program, Instructional Facilities, and Faculty 

Information on the College’s various educational programs, instructional facilities and faculty may be found in the most recent undergraduate catalog available at Catalog 2024-2025 (easternwv.edu). 

Facilities and Services for Students with Disabilities 

Descriptions of services available for students with disabilities are available on the website https://www.easternwv.edu/student-services/disability-services. 

Accreditation, Approval, and Licensure of Institution and Programs 

Accreditation information is available at https://www.easternwv.edu/about-eastern/accreditation. 

Withdrawals 

Information about how to withdraw from a course or from the College can be obtained from the Student Services Department.  Information about withdrawals may be found in the College Catalog 2024-2025 (easternwv.edu) on page 16. 

Privacy of Student Records − Family Educational Rights and Privacy Act (FERPA) 

The Family Educational Rights and Privacy Act (FERPA) allows present and future students to have access to their individual educational records, provides basic protections of privacy of their records, and allows them to request that certain “directory information” be kept confidential. Additional information regarding the rights afforded to students by FERPA is available at https://www.easternwv.edu/faculty-and-staff/policies-and-regulations/equal-opportunity-policy. 

Title IX 

The U.S. Department of Education's Office for Civil Rights (OCR) enforces, among other statutes, Title IX of the Education Amendments of 1972. Title IX is federal law that prohibits discrimination against any person on the basis of sex in any education program or activity; sexual misconduct and sexual harassment are forms of discrimination under Title IX. Eastern’s policy and procedures relating to sexual misconduct and sex discrimination include requirements under Title IX, Clery Act, Violence Against Women Act, and related laws are commonly referred to - collectively - as "Title IX". You may view Title IX information at: https://easternwv.edu/faculty-and-staff/human-resources/ 

If you have any questions, contact Jaennae Snyder, Title IX Coordinator, by calling Extension 9275 or emailing jaennae.snyder@easternwv.edu. 

Complaint Process 

Information regarding the Comment/Complaint Process may be located at Complaint/Concerns Process - Eastern West Virginia Community and Technical College (easternwv.edu)  

Student Diversity 

Information relating to the diversity of Eastern WV Community and Technical College’s students is available at  https://nces.ed.gov/collegenavigator/?s=WV&zc=26836&zd=0&of=3&id=438708 under the Enrollment section. 

College Data 

Completion and graduation rates information is available at http://www.easternwv.edu/about-eastern/student-success-statistics 

Additional data about Eastern West Virginia Community and Technical College is available from the National Center for Education Statistics at the College Navigator Website at https://nces.ed.gov/collegenavigator/?s=WVandzc=26836andzd=0andof=3andid=438708 or WVCTCS/WVHEPC site: http://www.wvhepc.edu/resources/data-and-publication-center/. 

West Virginia Higher Education Explorer 

As part of an effort to streamline and modernize the state’s higher education accountability system, the West Virginia Legislature passed a bill in 2019 that allowed for the creation of Explorer – a new interactive online data portal that is now available on the Higher Education Policy Commission’s website (wvhepc.edu). Explorer makes data on key enrollment, student success, and degree production metrics more easily accessed by the public. Additional dashboards provide local data on factors such as the college-going rate, progress toward reaching the state’s educational attainment goal, and the percentage of students who complete the Free Application for Federal Student Aid. Explorer also includes interactive reports from the state’s P-20 data system on the pathways students followed from their 10th-grade year of high school through higher education, as well as the wages graduates earned after college. The P-20 data system is the result of an ongoing collaboration between the West Virginia Department of Education, HEPC, West Virginia Community and Technical College System (CTCS), and Workforce West Virginia. The annual report card may be viewed at http://www.wvhepc.edu/resources/data-and-publication-center/. 

Cost of Attendance 

Tuition and fees information is available at https://www.easternwv.edu/get-started/tuition-fees and information about estimated cost of attendance is available at Net Price Calculator - Eastern West Virginia Community and Technical College (easternwv.edu) 

Net Price Calculator 

Eastern WV Community and Technical College provides a calculator web page to assist students with determining costs of attendance and financial aid eligibility. A link to the calculator is available on the Financial Aid Office web page at https://easternwv.edu/financial-aid/net-price-calculator/ 

Refund Policy and Return of Federal Financial Aid 

Refund policy information is available at  https://easternwv.edu/wp-content/uploads/BP-7.2.pdf 

Return of Title IV Federal Financial aid information is available at Federal-Return-of-Title-IV-Funds-Policy.pdf (easternwv.edu) 

Textbook Information 

Textbook information is available through the Eastern WV Community and Technical College Bookstore at https://www.easternwv.edu/current-students/bookstore. 

Copyright Infringement − Policies and Sanctions 

Eastern WV Community and Technical College complies with U.S. copyright law, which prohibits unauthorized duplication and use of copyrighted materials, including written, audio-visual, and computer software materials. Eastern WV has two policies that deal with copyright infringement.  They include the computer use policy below and the academic integrity policy located at: EASTERN WEST VIRGINIA COMMUNITY & TECHNICAL COLLEGE (easternwv.edu) 

Computer Use, File Sharing, and Security 

Specific information related to computer use and file sharing is available in the Computer Use and Abuse Policy, PDF available at Eastern WV Community and Technical College maintains an information/banner security policy available at BP-6-5-Appropriate-Computer-Usage_signed.pdf (easternwv.edu) 

Student Activities 

Eastern WV Community and Technical College maintains a website describing the clubs and organizations available to students. The site is available at https://www.easternwv.edu/current-students/student-organizations-activities.  Additional Information is available to students through the events link.  The EVENTS are available at Monthly Events. 

Constitution Day 

Eastern WV Community and Technical College participates in educational activities in honor of Constitution Day on September 17th each year. Student activities and event information can be located on our website at https://www.easternwv.edu/current-students/student-organizations-activities. 

Veteran's Shopping Sheet 

Section 1018 of Public Law 116-315, Johnny Isakson and David P. Roe, M.D. Veterans Health Care and Benefits Improvement Act of 2020, requires educational institutions to make certain disclosures to students using federal military and/or VA education benefits. To ensure compliance with the law, we have developed the Shopping Sheet Information for Student Veterans/Veteran’s Dependents. 

Estimated cost of courses including tuition, fees, books, supplies, other additional costs. 

The cost of tuition and fees are different if a student is a WV resident or an out of state student. For information on the estimated cost, please visit College Navigator - National Center for Education Statistics. Please note that your final cost depends on you receiving VA benefits to cover for tuition and fees, books/supplies, and housing allowance; any aid to cover for the cost; taking extra courses such as prerequisites; retaking a failed course; changing your program of study which requires more or less credits, change in cost of living; a change in tuition/fees as approved by State Legislature, etc. Students should also visit Eastern’s web site for tuition/fees/and refund policies. 

Estimated cost of living expenses. 

Students can look up the estimated cost of living expenses by visiting our Financial Aid (FA) web site at https://easternwv.edu/financial-aid/.  Instructions: On the financial aid home page, select Cost of Attendance. 

Students can search by college to determine estimated GI Bill® benefits, housing allowance and book stipend using GI Bill® Comparison Tool:  GI Bill Comparison Tool 

Types of Federal financial aid offered by the institution, that the student may be qualified to receive. 

Students using veteran education benefits are encouraged to apply for financial aid online at http://www.studentaid.gov to be considered for federal, state, and institution grants, as well as scholarships. Eastern WV Community and Technical College’s School Code is 041190. Students can request a Professional Judgment appeal if there is a reduction in income due to COVID or circumstances beyond students’ control. Students should also check the Financial Aid Award Plan on the MyEastern Student Portal for information regarding their financial aid package. Be sure to visit the Office of Financial Aid and Scholarships page for available aid offers. Please contact the Office of Financial Aid at 304-434-8000 or finaid@easternwv.edu for further assistance. 

Shopping Sheet 

In addition to being available to admitted veterans, service members, and families, Eastern is also providing this information to admitted students. 

The Shopping Sheet can be accessed online through your MyEastern account. Please note that data will only appear if you have completed your Free Application for Federal Student Aid (FAFSA) and you have been awarded financial aid. We hope that using this form in conjunction with your Eastern’s Financial Award Plan will allow you to make the best decision for you to reach your education goals. 

College Scorecards make it easier for you to search for a college that is a good fit for you. You can use the College Scorecard to find out more about a college’s affordability and value so you can make more informed decisions about which college to attend.  Link:  College Scorecard 

Estimated amount of student loan debt upon completion of a degree or certificate. 

Students should borrow responsibly. This means only borrowing what you need. Students may borrow (if eligible), between $5,500 to $12,500 per year, depending on grade level in school and your dependency status. Please visit Eastern's website for loan information. Use My Federal Student Aid account (www.studentaid.gov) to find out how much you own in federal loans. 

Graduation Rates for Eastern West Virginia and Technical College. 

Students can access the graduation rates for Eastern using College Navigator. 

Transfer credits including military credits. 

Students receiving VA education benefits are required to submit their college transcripts/military credits no later than the end of their first semester. All students need to meet with an academic advisor to determine the process for verification of credits and how those credits are applied to their educational goals. 

Estimated Cost of Attendance. This is not a bill. 

The Office of Financial Aid establishes standard student budgets yearly as a basis for awarding financial aid funds. A budget or an estimated cost of attendance (COA) is designed to assist students with their educational expenses for the academic year. The budget represents our best estimate of what an average student may spend for one academic year. 

The estimates are based on full-time status for undergraduate students.  Link: Cost of Attendance 

Contact Information 

Office of Financial Aid and Scholarships 

• 304-434-8000 

• 1-877-982-2322 

• finaid@easternwv.edu 

‘‘GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at https://www.benefits.va.gov/gibill." 

 Voter Registration 

Eastern WV Community and Technical College, as a participant in Federal Title IV Student Aid programs, is required to advise you that voter registration forms for West Virginia are available at the website of the Secretary of State at https://ovr.sos.wv.gov/Register/Landing. (Select the “Register to Vote” link). In addition to voter registration forms, other information related to voting in West Virginia is available on this website. 

Student Financial Assistance 

Federal Student Financial Aid Penalties for Drug Law Violations 

A conviction for any offense, during a period of enrollment for which a student was receiving Title IV, HEA Program (federal) funds, under any federal law involving the possession or sale of illegal drugs will result in the loss of eligibility for any Title IV, HEA grant, loan or work-study assistance (HEA Sec. 484(r)(1)); (20 U.S.C. 1091(r)(1)). 

Student Loan Information 

U.S. Department of Education Student Loan Information is available at https://www.ed.gov/. 

National Student Loan Data System (NSLDS) 

Federal student loan records of students and parents will be submitted to the National Student Loan Data System (NSLDS) and will be accessible by guaranty agencies, lenders, and institutions determined to be authorized users of the data system. Students and parents may view their loan record history by visiting https://studentaid.gov/. 

Entrance Counseling for Student Loan Borrowers 

Available at Entrance Loan Counseling. 

Exit Counseling for Student Loan Borrowers 

Available at Exit Loan Counseling. 

Preferred Lender Lists and Arrangements 

Eastern WV Community and Technical College does not recommend, promote or endorse lenders for private education loans. 

Financial Aid Verification 

Information about the verification process, including the student’s responsibilities can be found on our website at https://www.easternwv.edu/financial-aid#verify. 

The form can be found here: Financial Aid Forms  

Disbursement 

Eastern WV Community and Technical College’s disbursement information is available at https://www.easternwv.edu/financial-aid#basics 

Satisfactory Academic Progress for Financial Aid Purposes 

Eastern WV Community and Technical College’s satisfactory academic progress standards for financial aid purposes can be found at  Standards-of-Academic-Progress_FA-Recipients_052316.pdf (easternwv.edu) 

Health and Safety 

Campus Security Policies and Crime Statistics 

Crime and Safety reports are available at https://www.easternwv.edu/about-eastern/consumer-information/campus-safety-information. 

Additional information may also be obtained from the U.S. Department of Education Campus Safety and Security web site at http://ope.ed.gov/security/. 

Information about closings and emergency alerts are available, when applicable, at https://www.easternwv.edu/current-students/weather-cancellations 

Instructions for receiving email and text alerts are available at https://www.easternwv.edu/current-students/weather-cancellations  and in the student handbook on pages 26 2023-2024-New-Student-Handbook.pdf (easternwv.edu) 

Drug and Alcohol Abuse Information 

It is the policy of Eastern WV Community and Technical College to comply with the Drug-Free Schools and Communities (Campuses) Act of 1989 and Federal Anti-Drug Abuse Act of 1988. Information is available at the following links: 

Microsoft Word - BP 6.3 Alcoholic Beverages on Campus FINAL.docx (easternwv.edu) 

BP-6.14-Alcohol-Tobacco-and-Other-Drugs.pdf (easternwv.edu) 

Eastern WV Community and Technical College provides currently enrolled students with short-term counseling and referral services while enrolled at the college.  More information about our counseling services is available at https://www.easternwv.edu/student-services/community-resources 

Students who wish to receive a paper copy of the information listed on this page or who need to discuss this information may contact Monica Wilson, Vice President of Academics and Student Services at 304-434-8000 ext. 9235.