Consumer Information

Notice of Availability of Institutional and Financial Aid Information

Financial aid information is available at  easternwv.edu/financial-aid. Types of financial assistance available at Eastern West Virginia Community and Technical College can also be found at easternwv.edu/financial-aid#types.

Contact Information for Assistance in Obtaining Institutional or Financial Aid Information:

Eastern West Virginia Community and Technical College 

316 Eastern Drive 

Moorefield, WV 26836 

Tiffany Sentman or Edward Cole, Jr. at 304-434-8000 or email: finaid@easternwv.edu 

Trina Branson at 304-434-8000 or email: trina.branson@easternwv.edu

General Institutional Information

Admission/Readmission

Information about admission and re-admission can be found online at easternwv.edu/apply-now and in the 2022-23 College Catalog (pages 12-15) available at easternwv.edu/academics/catalog.

Credit Hours

The unit by which Eastern measures its coursework is called a credit hour. The College assigns one credit hour to a class that meets the equivalent of one class hour per week during the semester. Courses offered during a term are assigned a credit value related to the number of class- hours involved in the course, typically from one to four credits. Some courses require time for laboratory work in addition to the time required for lecture. In general, laboratory sessions meet for two contact hours each week of the term for each credit hour awarded. Students should expect to spend at least two or more hours per week in out-of-class course work for each credit hour.

For more see the 2022-23 College Catalog, starting at Page 32, available at easternwv.edu/academics/catalog

Academic Programs

Information about our academic programs, including online programs, can be found on our website at easternwv.edu/programs  and in the 2022-23 College Catalog from Pages 42-101. The college catalog is available at easternwv.edu/academics/catalog.

SARA (Out-of-State Online Students)

Eastern West Virginia Community and Technical College (EWVCTC) is a member of the State Authorization Reciprocal Agreement (https://nc-sara.org/directory) (SARA) and can deliver distance education to students in any SARA member state but may not be authorized to deliver education, or educational components, in some non-member states. SARA is a voluntary agreement among member states, districts, and territories that establishes national standards for distance education courses. The initiative is intended to provide additional assistance to students who take online courses offered by postsecondary institutions based in other states. For more information, visit the Student Complaints page to see how the initiative provides guidance for these students who wish to file formal complaints regarding their distance learning experience at Eastern.

Distance (Online) Education

Information about our online courses can be found at https://easternwv.edu/academics/distance-learning and in the 2022-23 Student Handbook on pages 18-20. The Student Handbook is located at https://easternwv.edu/student-services/student-handbook/

Transfer of Credit Policies and Articulation Agreements

Information for transfer students is available on our website at  www.easternwv.edu/academics/transfer and in the 2022-23 College Catalog starting on page 13. The college catalog is available at https://easternwv.edu/academics/catalog

Educational Program, Instructional Facilities, and Faculty

Information on the College’s various educational programs, instructional facilities, and faculty may be found in the most recent undergraduate catalog available at  https://easternwv.edu/academics/catalog.

Facilities and Services for Students with Disabilities

Descriptions of services available for students with disabilities are available on the website https://easternwv.edu/student-services/disability-services.

Accreditation, Approval, and Licensure of Institution and Programs

Accreditation information is available at https://easternwv.edu/about-eastern/accreditation.

Withdrawals

Information about how to withdraw from a course or from the college can be obtained from the Student Services Department.  Information about withdrawals may be found in the 2022-23 College Catalog on page 17. The college catalog is available at easternwv.edu/academics/catalog.

Privacy of Student Records − Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) allows present and future students to have access to their individual educational records, provides basic protections of privacy of their records, and allows them to request that certain “directory information” be kept confidential. Additional information regarding the rights afforded to students by FERPA is available at https://easternwv.edu/faculty-and-staff/equal-opportunity-policy.

Title IX

The U.S. Department of Education's Office for Civil Rights (OCR) enforces, among other statutes, Title IX of the Education Amendments of 1972. Title IX is federal law that prohibits discrimination against any person on the basis of sex in any education program or activity; sexual misconduct and sexual harassment are forms of discrimination under Title IX. Eastern’s policy and procedures relating to sexual misconduct and sex discrimination include requirements under Title IX, Clery Act, Violence Against Women Act, and related laws are commonly referred to - collectively - as "Title IX". You may view Title IX information at: https://easternwv.edu/faculty-and-staff/human-resources/ 

If you have any questions, contact Jaennae Snyder, Title IX Coordinator, by calling Extension 9275 or emailing jaennae.snyder@easternwv.edu. 

Complaint Process

Information regarding the Comment/Complaint Process may be located at https://easternwv.edu/current-students/student-complaints.

Student Diversity

Information relating to the diversity of Eastern WV Community and Technical College’s students is available at  https://nces.ed.gov/collegenavigator/?s=WV&zc=26836&zd=0&of=3&id=438708 under the Enrollment section.

College Data

Completion and graduation rates information is available at https://easternwv.edu/about-eastern/student-success-statistics.

Additional data about Eastern West Virginia Community and Technical College is available from the National Center for Education Statistics at the College Navigator Website at https://nces.ed.gov/collegenavigator/?s=WVandzc=26836andzd=0andof=3andid=438708 or the WVCTCS/WVHEPC site: http://www.wvhepc.edu/resources/data-and-publication-center/. 

West Virginia Higher Education Explorer

As part of an effort to streamline and modernize the state’s higher education accountability system, the West Virginia Legislature passed a bill in 2019 that allowed for the creation of Explorer – a new interactive online data portal that is now available on the Higher Education Policy Commission’s website (wvhepc.edu). Explorer makes data on key enrollment, student success, and degree production metrics more easily accessed by the public. Additional dashboards provide local data on factors such as the college-going rate, progress toward reaching the state’s educational attainment goal, and the percentage of students who complete the Free Application for Federal Student Aid. Explorer also includes interactive reports from the state’s P-20 data system on the pathways students followed from their 10th grade year of high school through higher education, as well as the wages graduates earned after college. The P-20 data system is the result of an ongoing collaboration between the West Virginia Department of Education, HEPC, West Virgina Community and Technical College System (CTCS), and Workforce West Virginia. The annual report card may be viewed at http://www.wvhepc.edu/resources/data-and-publication-center/.

Cost of Attendance

Tuition and fees information is available at https://easternwv.edu/get-started/tuition-fees and information about the estimated cost of attendance is available at Eastern's Net Price Calculator at https://easternwv.edu/financial-aid/net-price-calculator/

Net Price Calculator

Eastern WV Community and Technical College provides a calculator web page to assist students with determining costs of attendance and financial aid eligibility. A link to the calculator is available on the Financial Aid Office web page at https://easternwv.edu/financial-aid/net-price-calculator/

Refund Policy and Return of Federal Financial Aid

Refund policy information is available in Board Policy 7.2. All Board Policies are listed at https://easternwv.edu/about-eastern/board-governors/policies-and-regulations/

Federal Return of Title IV Funds Policy is available on the college's Financial Aid page under the Financial Aid Policies section.

Textbook Information

Textbook information is available through the Eastern West Virginia Community and Technical College Bookstore at https://easternwv.edu/current-students/bookstore/

Copyright Infringement − Policies and Sanctions

Eastern West Virginia Community and Technical College complies with U.S. copyright law, which prohibits unauthorized duplication and use of copyrighted materials, including written, audio-visual, and computer software materials. Eastern covers these matters in Board Policy 3.20 - Copyright, Intellectual Property and Fair Use.  All Board Policies and Academic Regulations are listed at https://easternwv.edu/about-eastern/board-governors/policies-and-regulations/

Computer Use, File Sharing, and Security

Specific information related to computer use and file sharing and information/Banner security policy is available in Board Policy 6.5 - Computer Use Policy and and Board Policy 6.13 - Security of Information Technology.  All Board Policies and Academic Regulations are listed at https://easternwv.edu/about-eastern/board-governors/policies-and-regulations/

Student Activities

Eastern West Virginia Community and Technical College maintains a website describing the clubs and organizations available to students. The site is available at https://easternwv.edu/current-students/student-organizations-activities.  Additional information is available to students through the Talon Talk student newsletter, which can be found at https://easternwv.edu/talon-talk/

Constitution Day

Eastern West Virginia Community and Technical College participates in educational activities in honor of Constitution Day on September 17th each year. Student activities and event information can be located on our website at https://easternwv.edu/current-students/student-organizations-activities.

Voter Registration

Eastern West Virginia Community and Technical College, as a participant in Federal Title IV Student Aid programs, is required to advise you that voter registration forms for West Virginia are available at the web site of the Secretary of State at https://ovr.sos.wv.gov/Register/Landing. (Select the “Register to Vote” link). In addition to voter registration forms, other information related to voting in West Virginia is available at this web site.

Student Financial Assistance

Veterans Shopping Sheet

Section 1018 of Public Law 116-315, Johnny Isakson and David P. Roe, M.D. Veterans Health Care and Benefits Improvement Act of 2020, requires educational institutions to make certain disclosures to students using federal military and/or VA education benefits. To ensure compliance with the law, we have developed the Shopping Sheet Information for Student Veterans/Veteran’s Dependents.

Federal Student Financial Aid Penalties for Drug Law Violations

A conviction for any offense, during a period of enrollment for which a student was receiving Title IV, HEA Program (federal) funds, under any federal law involving the possession or sale of illegal drugs will result in the loss of eligibility for any Title IV, HEA grant, loan or work-study assistance (HEA Sec. 484(r)(1)); (20 U.S.C. 1091(r)(1)).

Student Loan Information

U.S. Department of Education Student Loan Information is available at https://www.ed.gov/.

National Student Loan Data System (NSLDS)

Federal student loan records of students and parents will be submitted to the National Student Loan Data System (NSLDS), and will be accessible by guaranty agencies, lenders, and institutions determined to be authorized users of the data system. Students and parents may view their loan record history by visiting https://studentaid.gov/.

Entrance Counseling for Student Loan Borrowers

Available at https://studentloans.gov/myDirectLoan/index.action.

Exit Counseling for Student Loan Borrowers

Available at https://studentloans.gov/myDirectLoan/index.action.

Preferred Lender Lists and Arrangements

Eastern WV Community and Technical College does not recommend, promote or endorse lenders for private education loans.

Financial Aid Verification

Information about the verification process, including the student’s responsibilities can be found on our website at  https://easternwv.edu/financial-aid.

The verification form for 2022-23 can be found at https://easternwv.edu/wp-content/uploads/Verification-Worksheet_2223.pdf

The verification form for 2021-22 can be found at https://easternwv.edu/wp-content/uploads/Verification-Worksheet-2122.pdf

Disbursement

Eastern West Virginia Community and Technical College’s disbursement information is available at https://easternwv.edu/financial-aid/#basics

Satisfactory Academic Progress for Financial Aid Purposes

Eastern West Virginia Community and Technical College has published satisfactory academic progress standards for financial aid purposes This document is available on the college's Financial Aid page at https://easternwv.edu/financial-aid under "Financial Aid Policies" and the "Who Qualifies for Financial Aid?" sections.

Health and Safety

Campus Security Policies and Crime Statistics

Crime and Safety reports are available at https:easternwv.edu/about-eastern/consumer-information/campus-safety-information.

Additional information may also be obtained from the U.S. Department of Education Campus Safety and Security web site at http://ope.ed.gov/security/.

Information about closings and emergency alerts are available, when applicable, at https://easternwv.edu/current-students/weather-cancellations

Instructions for receiving email and text alerts are available at https://easternwv.edu/current-students/weather-cancellations and in the 2022-23 Student Handbook on Page 26.  The Student Handbook is located at https://easternwv.edu/student-services/student-handbook/

Drug and Alcohol Abuse Information

It is the policy of Eastern West Virginia Community and Technical College to comply with the Drug-Free Schools and Communities (Campuses) Act of 1989 and Federal Anti-Drug Abuse Act of 1988. Information is available at following links:

Board Policy 6.3 - Alcoholic Beverages on Campus

Board Policy 6.14 - Alcohol, Tobacco, and Other Drugs

All Board Policies and Academic Regulations are listed at https://easternwv.edu/about-eastern/board-governors/policies-and-regulations/

Eastern West Virginia Community and Technical College provides currently enrolled students with short-term counseling and referral services while enrolled at the college.  More information about our counseling services are available at https://easternwv.edu/student-services/community-resources.

Students who wish to receive a paper copy of the information listed on this page or who need to discuss this information may contact Monica Wilson, Dean of Student Services at 304-434-8000 ext. 9235.