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Hardy County STEM Festival: Vendor Application
June 30
Hardy County STEM Festival Vendor Proposal Form- Deadline– June 30, 2024
Date- October 5, 2024
Time: 11 am-3 pm
Location: Eastern West Virginia Community and Technical College Moorefield, WV 26836
Vendor Arrival & Setup: 9:30 am-11 am
Overview:
This year’s STEM Festival will be the first of its kind in Hardy County. The STEM Festival is expected to host up to 1,000 students, families, and community members. Sponsored by Moorefield Robotics, Eastern WV CTC, and the WVU Extension office, the mission of the STEM Festival is to motivate the interest of our youths in Science, Technology, Engineering, and Mathematics (STEM) activities and careers by producing and facilitating, exciting, educational and interactive science activities.
The festival format allows guests and families to travel (or walk) through the buildings and outdoor spaces of the Eastern WV CTC campus at their own leisure while engaging in interactive experiences offered by facilitators who have traveled from a multi-state region. Facilitators who offer interactive experiences or engaging activities are given table and chair setups at assigned locations on campus. Facilitators should be prepared to meet with hundreds of guests throughout the day as guests visit and engage in activities at a leisurely pace.
Vendor Registration- Booth Types:
You may choose to register an “Interactive Booth” that hosts activities like “make and take” items or short interactive experiences. Notable examples from similar events have included 3D printing demonstrations, monarch migration games, SUGO robotics demonstration and build activities, the science of cotton candy (with a free sample treat), miniature catapults, make your own butter, exploring cells, launching rockets, and building miniature parachutes.
You may choose to register an “Informational Booth” to pass out information in more of a conference-style expo.
If registering multiple booths, please fill out the form for each one.
Vendor Application Form Here: https://forms.gle/aDDn1CVHrfnTXWDJ9
Equipment/Setup:
Regardless of booth type, 1 table will be provided along with 3 chairs. If you plan on bringing additional materials or if more space is necessary, please indicate so at the end of this form under “Other”
Presenters are required to bring their own exhibit materials including computers.
Food:
Food trucks and concessions will be on site should you wish to purchase lunch or snacks. Presenters are allowed to bring packed lunches if desired.
Media/Advertising:
Presenters are expected to advertise involvement with the festival across various platforms including but not limited to social media, email list serves, etc.
Vendor Selection:
If you are selected as a presenter, you will receive a confirmation email by July 12th.
Feel free to reach out with any questions.